Non travel-related expenses

ATEED Board members

While undertaking their role on the ATEED Board, directors sometimes incurred non-travel costs such as taxis, meals and beverages while representing ATEED at business-related meetings, or when representing ATEED or hosting stakeholders at high-level functions/events. In all cases, reimbursement claims were subject to approval. The ATEED Board Chair approved claims by other directors. The Chairman’s claims were approved by the Deputy Chair.

Some reimbursement was through Auckland Council’s Democracy Services unit; some was through ATEED’s accounting system. The costs below reflect those recorded by Democracy Services and ATEED’s financial system in the periods indicated (the latter formed part of ATEED’s overall audited financial statements).

ATEED Chief Executive and General Managers 

During the course of their work, senior leaders often incurred non-travel costs such as taxis, meals and beverages during business-related meetings, or when hosting stakeholders are functions/events. In all cases, reimbursement claims by tier two staff were subject to approval by the Chief Executive, while claims by the Chief Executive were subject to approval by ATEED’s Chair.

The following table outlines those expenses. As per ATEED’s policy, expenses were coded against the most senior ATEED representative attending an event or meeting. For example, if the Chief Executive hosted an event with ATEED staff and external stakeholders, any expenses incurred by ATEED were coded to the Chief Executive’s cost centre. This was consistent with ATEED’s Delegated Financial Authority policy, which stated that expenses must be paid for by the most senior ATEED representative attending an event.

The costs below are those recorded in ATEED’s financial system and were part of ATEED’s overall audited financial statements.